Recruitment

Talent management is a vital part of the growth of any organization. However, recruiting is an administratively intense function that requires a significant amount of time. Creating job descriptions, promoting them, vetting resumes, scheduling interviews, and negotiating offers all require a meticulous attention to detail. It's a function that can ideally be improved through the use of this module. With an applicant tracking system, HR staff can write a job description and promote it widely on job sites and social channels with just a few clicks.

Employee Profile

A comprehensive employee profile that covers all needed information from both personal and financial perspectives, the profile is distributed over two categories with different access levels for security purposes, it covers information like General Info, Education, Addresses, Contacts, References, Documents, Children, Skills, Family, Dependents, Experiences along with complete financial profile...etc.

Job Classification & Career Path

The job classification module enables the user to define and classify jobs into groups and types. The HRM can build job descriptions defining all job requirements, detailed skills and responsibilities. The HRM can also build career paths that encompasses both the employee's desired destination and the steps, experience, and development he or she will need to make progress on the journey. A career path gives the employee a sense of direction, a way to assess career progress, and career goals and milestone.

Manpower Planning

Manpower planning is concerned about putting the right person to the right kind of job where he/she will excel to his/her best. Many organization fail to do planning and suffer from two major things, not getting quality employees and sometimes could not find employee for the job at the right time. Each and every organization started seriously about manpower planning which will really improve the production and efficiency of an organization. This module enables the HR to realize the future vision of the organization. The HR can plan for the number of employees that should be hired in a particular post or position in the coming years.

Training & Development

Training and development department has to ensure that all employees know the basics required to conduct the job efficiently and smoothly. Most training and development departments do not focus on the leadership development programs or talent development because the specialized small unit takes care of them. The T&D department is focused on the mass population in the organization. The training unit is responsible for the basic know-how of the business that makes the business agile and profitable. The goals for the training and development department follow changes in the business and HR Strategy, usually.

Organization Hierarchy

This module helps the user to build a dynamic organizational hierarchy with the ability to define unlimited structure levels such as (branches, departments, sections, sites…etc). The organizational hierarchy can be exported to Microsoft Visio.

Event Triggers

The module allows users to attach triggers to any report and schedule that report to be automatically generated at a particular time and date and then sent as an email to the specified recipient. So users and managers are never stuck waiting for information, for example: the system can automatically send a report to the Director every day at 10 am with the names of staff latecomers. This module is an important element in the time management process of all HR users.

Reminders

The module allows users to attach email reminders to particular events. It is used to remind employees and managers of events such as passport expiry dates, formal holidays, vacation balances, important documents and contract renewals or when an employee completes their probation period. Predefined letter templates can be used for these reminders.

Energy Management

Human energy is an affective experience that includes a sense of positive arousal, eagerness to act, and the capability of acting. It is a “reinforcing experience that people enjoy and seek” and that is reflected in the individual experience of vitality and lack of fatigue. This module enables management to manage the organization’s total energy (spiritual, physical, mental and emotional) resulting in a more effective and efficient workforce.

Communication Center

This module is used to manage all incoming and outgoing letters. The user can forward incoming letters to the departments according to a predefined workflow. Using ESS, managers can add their comments on the incoming letters.

Approvals Workflow

This module is used to define company approvals workflow including all employee applications passing to managers according to the organization’s workflow. The HR can also define any type of employee request such as requests for loans and setup a workflow for all these requests.

Forecasting

Forecasting module is used to help the HR manager match between expenses and revenues of the organization’s human resources and put in place strategic plans to support other departments so they can have the best people in the right place and at the right time.

Turnover Analysis

This module aims to determine the turnover rate for all departments. The module helps the human resources manager to analyze the reasons for turnover based on many factors such as gender, position, age…etc. The HR manager can use analysis results as recommendations for the hiring process.

Succession Planning

Succession planning module is used to help the human resources manager build a succession plan for key employees and key positions and make decisions about suitable successors in case one of the key employee leaves the company.

Disciplinary Actions

A progressive discipline system gives structure to an organization's performance management program. Although performance management often is often viewed as a mere employee evaluation conducted annually, employee discipline is an integral part of overall performance management. Without a discipline policy, it might be difficult to provide balanced feedback. Disciplinary Actions Module is designed to help the HR to take disciplinary actions as per the specified polices ; the HR manager can define any type of disciplinary action such as warning letters, deduction from salary or others.

ESS Request Management

ESS Request Management module provides monitoring and reply services (by rejecting or accepting) all requests made by the employee via the employee self-service ESS Portal. ESS Request Management is considered the link between the human resource management system and ESS.

Surveys

A survey is a method of collecting and analyzing data. This module is designed to build models of studies and questionnaires that need to be applied to employees, such as the degree of satisfaction of staff working for the company. Questionnaires are distributed to all or a random sample of employees. Then, and through feedback from the sample, management can identify gaps, "if any" and come up with solutions for them.

Task Scheduling

This module is designed to schedule tasks and to follow-up the “user of the system” to complete all scheduled work in the time specified: such as calculation of salaries, vacations accrual, issuing bank statements, issuing certified payroll etc. The Scheduler reminds the user of each task at the scheduled date and time.